Our mission is to promote the highest quality patient-centered neurologic care and enhance member career satisfaction. To do that, we've established six organizational goals, which include: supporting the unique needs of all members; personalizing member communication and the member experience; educating members in a manner that allows them to provide high-quality care in an ever-evolving health care environment; advocating for members and their patients; providing a wide range of resources that support members throughout their careers; and promoting neurology and neuroscience research and training globally.
|What do we collect and how:||
Anonymous and Aggregated Web Traffic Information
Personal Information (non-financial)
AAN Member Customized Website:
To use our member-only resources and personalization features on the website, we ask AAN members to provide a unique user ID and password. The AAN's web server tracks domain names and IP addresses (not the individual email addresses) of members entering the member-only area, but only for purposes of measuring the general number of visits, pages visited, average time spent on the site, etc. We may collect and track your contact information (address and phone number) and AAN Member ID number. As an AAN member, when you personalize the website, we retain the preferences you select so that you will not have to reenter the information each time you access our website. You can access your profile by entering your user name and password each time you use the website. When you're logged in, we can see your member ID and your location.
If you register to participate in an AAN event, program, or promotion using online or paper registration forms, we collect and store your name, address, phone number, email address, and any additional information you voluntarily provide on the registration form.
If you apply to become an AAN member, using online or paper application forms, we collect and store your name, address, phone number, email address, and any additional information you voluntarily provide on the application form.
We collect information volunteered by users, including from surveys or requests via "Contact AAN." We also may collect email addresses of those who communicate with us via email.
Find a Neurologist:
We disclose contact information to the public that you provide if you elect to participate in the Find a Neurologist directory. This directory includes US neurologists only.
AAN Member Search:
We disclose the contact information AAN members provide in the AAN Member Directory. The directory is a reference tool for AAN members only. Users of the directory may not provide the contact information (name, email address, phone number) contained in the directory to others or use it for promotional or survey purposes without the written permission of the AAN. Excessive use or abuse of the directory may result in loss of access for the user.
The AAN will not disclose your contact information to the AAN Member Directory unless you consent.
We may collect some contact information you're explicitly asked to provide in connection with certain AAN online learning products or programs.
Protected Health Information
The Axon Registry®, via the AAN's registry vendor (FIGmd), collects relevant patient data and performs statistical analysis to improve the quality of neurologic care and patient outcomes. The AAN and FIGmd comply with the laws and regulations applicable to the Axon Registry and have adopted HIPAA Privacy Policies and Procedures. To further describe the collection, use, disclosure, and stewardship of Axon Registry data, the AAN adopted the Axon Registry Data Governance Policy.
|What we do with the information we collect:||
We process your information for the legitimate interest of communicating with members, meeting attendees, and other users about, and to provide access to, top-quality education and science via AAN's in-person conferences and online learning programs (including abstract and syllabi submission and dissemination), tools for practice management and patient education (including clinical practice guidelines), publications, and other products and services pertinent to the AAN's promotion of the highest quality patient-centered neurologic care and efforts to enhance AAN member career satisfaction. The AAN exists for the benefit of its members and through the support of its members to accomplish collectively what would be nearly—if not completely—impossible to do individually. Processing your information for the purposes described is necessary for us to do what we do and it's in both of our interests. When we use your information based on our legitimate interests, we conduct a balancing test based on the legitimate interest, necessity of processing your information, and how such processing impacts you.
If you have any questions or concerns with us processing your information for this legitimate interest, please email Member Services at MemberServices@aan.com.
We'll ask for your consent before using your information for a purpose that extends beyond what you may reasonably expect from a medical specialty society and that has a more significant privacy impact.
The AAN and its subsidiary work with trusted vendors in the following categories to help fulfill our mission and process your information for the purposes described: publisher, conference registration manager, payment processor, bulk email and postal mail communication managers, advocacy-related communications managers, conferences app developer, online learning manager, syllabi, abstract, and presentation managers, online communities manager, volunteer management provider, and survey provider.
The types of technologies we use include (warning, this gets pretty "techie"):
You may disable browser cookies in your browser or set your browser to warn you when a cookie is being sent. You may lose some features or functionality when you disable cookies. Remember, also, that disabling cookies is browser specific. If you log on using Microsoft Edge, you must also disable cookies in Safari if you use that browser at a different time.
Indirect Collection – Social Networking
Indirect Collection – Analytics
Opt-out: Download the browser plugin "Google Analytics Opt-out Browser Add-on" here.
We use Google Analytics to analyze the use of our website. We do not transfer personal information to Google Analytics.
We monitor the performance of our website software using New Relic. Learn about New Relic's GDPR practices here. We do not transfer personal information to New Relic.
We also collect analytics information using Inspectlet. Learn more from their terms at https://www.inspectlet.com/.
|Choices you have about your information:||
If you are a registered user of the AAN's website, an AAN member, or attendee, you can review, correct, and change your personal information and your communication preferences by logging into the website and visiting your account profile page.
You may also send us an email at MemberServices@aan.com to request access to, correct, or delete any personal information that you have provided to us. Please note, we may not accommodate a request to change information if we believe the change would violate any law or legal requirement or cause the information to be incorrect.
AAN vendors, as described in this policy, who you engage with directly will provide information on reviewing, correcting, or changing your personal information or communication preferences.
You may have heard about "Do Not Track" (DNT), which is a privacy preference that users can set in their web browsers. Our website does not support DNT codes. However, except in the case of cookies used for analytics, remarketing and other features of Google Display Advertising described above, our website limits tracking to the internal uses described above and does not track your use across multiple websites. Although we cannot speak for other third-party websites, you may link to from our website. Please review their privacy policies to understand how you may be tracked.
|How we protect your information:||
We have appropriate security measures in place to prevent personal information from being accidentally lost or used or accessed in an unauthorized way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorized manner and are subject to a duty of confidentiality.
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.
|How long we keep your information:||
We keep your information only so long as we need it to provide the service you've requested of us (including membership, meeting attendance, publication subscription, etc.) and fulfill the purposes described in this policy. When we no longer need to use your information for the purpose we collected it and there is no need for us to keep it to comply with our legal or regulatory obligations, we'll either remove it from our systems or depersonalize it so that we can't identify you. AAN vendors, as described in this policy, may have different retention periods for your information, which you should discuss directly with the applicable vendor.
|Our policy on children's information:||
If you are under 18 years of age, you may not purchase products or services from, and you should not provide information to, the website without the involvement of a parent or guardian. We do not collect online contact information without prior parental consent or parental notification, including an opportunity for the parent to prevent the use of the information and participation in the activity. We do not knowingly solicit personal information online from, or market online to, children under the age of 13. While the “Ask a Neuroscientist” web page offers resources for children, we do not collect, use, or disclose personal information from children who visit the web page.
|For our friends in the EU:||
Transfer of Personal Data
Although there is risk in transmitting your information to a country that does not have adequate protection, the AAN does take steps to secure your personal data.
Right to Object
Right to Lodge a Complaint
You have the right to lodge a complaint with a supervisory authority, in particular in your applicable Member State.
|For our friends in CA:||
California Civil Code Section 1798.83 permits our website visitors who are California residents to request certain information regarding our disclosure of personal information to third parties for their direct marketing purposes. To make such a request, please send an email to MemberServices@aan.com. Please make sure to state that you are a California Resident.
|How we make changes to this policy:||
We may change this policy from time to time, and if we do, we’ll post any changes on this page. If you continue to use our website after those changes are in effect, you agree to the new policy. If the changes are significant, we may provide a more prominent notice or get your consent, as required by law.
If you have any questions about this policy or need to contact the AAN to exercise your rights as a data subject under the GDPR, please contact the AAN's Privacy Officer at MemberServices@aan.com or call Member Services at (612) 928-6000.